Data Privacy Notice (terms of engagement Data Protection Act 2018)
1. Who we are:
We are MyCase Solicitors/Law Firm of Brehon House, 2 The Rise, Main Street Blanchardstown, Dublin 15. You can contact us at this address by post or by email at firstname.lastname@example.org or by telephone number to 01 8201701. Our Data Protection representative is Joseph McDonagh B.C.L. Solicitor at law.
2. Why we process your data, the lawful basis for processing your data and who we share it with:
A. For our clients, we process data:
In order to provide you with legal advice.
To assist you with legal claims or legal proceedings.
To assist you with your legal rights.
To contact you in order to obtain information and Data necessary to prosecute your case.
The legal basis for the processing of this Data is processing necessary for the performance of a contract to which you are a party or to represent you in the normal Solicitor client relationship and to prosecute your case.
Where we process special categories of Data relating to you, e.g. health Data that we may process in connection with a legal claim where we are acting on your behalf, our legal basis for processing will be that the processing is necessary for the establishment, exercise , defence,or prosecution of legal claims.
There may also be limited circumstances where our legal basis for processing is your consent (where we have sought it and you have provided it to us), in which case you can withdraw your consent at any time.
We share this Data with our practise management system provider and Microsoft cloud for the purpose of file management and data storage. We may also send you emails through our email service provider. They may only process this Data for the purpose of providing us with their services, and no other purpose.
We may also share certain parts of this Data with your barrister, doctor or expert witness and with the counterpart Solicitor.
We will retain this data until we are notified of your death or this firm shall cease to practise or at our discretion we delete data on the basis that we believe the same is no longer necessary or relevant whichever is the earlier.
B. For our potential, current and past clients, we process Data:
In order to market the services of our firm.
To provide you with legal updates and newsletters to which you have subscribed.
The legal basis for this processing is:
1. Our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firms legal services and/or . 2. Such processing as is necessary in order to protect the vital interest of our clients, potential clients and other natural persons.
We share information such as your name and email address with our newsletter services provider who sends out our newsletters. This provider is not permitted to use this Data other than on our behalf.
We will retain this Data until we are notified of your death or this firm shall cease to practise or at our discretion we delete data on the basis that we believe the same is no longer necessary or relevant whichever is the earlier.
3. Information received from third parties and the source of the Data:
Information received from Barristers, Witnesses, Doctors, Hospitals, Medical Institutions or Engineers arising in the context of prosecution of your case. 4. Transfers of Data outside the European Economic Area:
We transfer data regarding our legal services or Data relating to our clients only to our file management service and Microsoft cloud in the context of data storage and the same is transferred or located in countries outside the European union only to the extent that Microsoft cloud might have back up or processing services in such counties. The safe guard we put in place in transfer is to enter into European commission approved standard contractual clauses with provider.
5. Your rights relating to personal Data:
You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal Data:
Right to access the Data – you have the right to request a copy of the personal Data that we hold about you, together with other information about our processing of that personal Data.
Right to rectification – you have the right to request that any inaccurate Data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
Right to erasure – you have the right to request us to delete personal Data that we hold about you. This is sometimes referred to as the right to be forgotten.
Right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal Data for particulars purposes, or to object to our processing of your personal Data for particular purposes.
Right to Data portability – you have the right to request us to provide you, or a third party, with a copy of your personal Data in a structure, commonly used machine readable format.
In order to exercise any of these rights set out above, please contact us at the contact details at the start of this privacy notice. If we are processing personal Data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation. You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission. 6. Requirement to process personal Data:
If you do not provide us with your information for the purposes described above, we cannot provide you with legal advice, represent you in legal proceedings or send you our newsletter.
7. Automated decision-making and profiling:
We do not use any personal Data for the purpose of automated decision-making or profiling.